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Step-by-Step Guide on Using ChatGPT to Write the Perfect Blog

Introduction to ChatGPT for Blog Writing

ChatGPT is an impressive tool, but it doesn't always produce the best blog articles all on its own. In order to best utilize it, it's important to understand its strengths and limitations when it comes to content generation. Relying solely on AI can result in generic content that lacks the unique human touch necessary for compelling articles.

Here we'll cover how to use ChatGPT to increase your efficiency when writing blog articles. By exploring ways to leverage ChatGPT's capabilities effectively, you can help streamline your content creation process. Integrating AI with your own creative input can help you achieve a synergy that saves time and enhances the quality of your articles. It's also important to be aware of potential pitfalls when using AI, but when you know what to keep an eye out for, you can ensure that your final output will align with your brand's standards and your readers' expectations.

ChatGPT can be used to write blogs faster

Brainstorming with ChatGPT

Brainstorming is one of ChatGPT’s strengths. It won’t necessarily give you anything too original, but it will provide you with enough content that will give you something to work with. For the brainstorming phase, have ChatGPT come up with 1.) topics related to your business’ area of focus, 2.) keywords for how to begin developing that topic into content, and 3.) a title.

Step 1: Brainstorm & Choose Topics

Use ChatGPT to find out what the hot topics are that align with your business's niche. ChatGPT's ability to analyze trends can be a valuable asset in staying relevant in your industry. Once you have a list of topics then choose the one you know is right for your blog, and then move on to the next step.

Step 2: Brainstorm & Choose Keywords

Find out the best SEO keywords to improve your blog's search engine visibility. ChatGPT can help you identify keywords that resonate with your target audience and align with your content. This keyword research is a crucial step in optimizing your articles for search engines, driving organic traffic to your blog.

Step 3: Brainstorm & Choose Title

ChatGPT can give you a list of titles you may find useful, saving you the brainstorming time and providing options to choose from. These titles can serve as a starting point, sparking your creativity and guiding your article's direction. Remember, while ChatGPT can give you options, your critical thinking skills should use those options as a springboard to jump in the right direction. Don’t just blindly pick whatever it suggests, as you have to be the brain behind the tool, so if it doesn’t give you anything you like, then ask again, tweak one of its responses to your liking, or just come up with something original.

Writing an article using ChatGPT for business blog

Outlining using ChatGPT

Step 4: Brainstorm & Edit Outline

Input the title you chose, and ask ChatGPT to write you a sample outline for the blog. Utilizing ChatGPT to create an initial structure can save you time, as it’s easier to edit content than to come up with it from scratch. Giving ChatGPT a solid framework to build upon will help ensure the content it writes is in line with what it is you want.

ProTip: Don't be afraid to ask ChatGPT to add some humor or personality to its writing. Make sure to include any relevant information, keywords, or prompts that you want it to include. Even up to the word count you are hoping for.

Once ChatGPT gives you an outline, then you need to edit it. Add any important topics it may have missed and delete any unnecessary or boring ones. Refining the outline will save you a lot of editing later, as you are guiding ChatGPT in how you want the blog article to flow. This collaborative approach between your critical thinking and the speed of AI will increase efficiency without sacrificing quality.

Writing & Editing

Step 5: Write & Expand

After you plug in the edited outline into ChatGPT, have it write an article in the style and tone you believe will best reflect your company (professional, friendly, humorous, etc.). This will give you material to work with. It allows you to focus on refining ideas and adding value rather than starting from scratch.

If the output is fewer words than what you are aiming for, ask it to expand certain parts of the blog, and specify the parts you would like more emphasis on. With ChatGPT, tailoring the content to your desired length becomes quick and easy.

Step 7: Edit

Read what it wrote and adjust the style and tone to match your business. Also, rephrase anything that may make it sound "ChatGPT"-ish. Make sure it has at least a little human touch to it. Your hand in the editing process is what ensures the content's quality and uniqueness. By infusing your personality and expertise into the text, you make it more relatable and engaging for your audience than what an AI can currently provide. There are also websites which can help you quickly rephrase what ChatGPT gave you to help it sound more human.

Ensure Reputability

Step 8: Fact Check

You should be skeptical with whatever facts ChatGPT may have given you while it was writing the body. This doesn’t mean that they are false, but in order to maintain a trustworthy reputation, you want to do some research yourself. One way you can do this is to type the facts it gave you into Google to see if it will give you the source of the fact. If it does, and everything checks out, then add a link to that website so readers know where you’re getting your information. Fact-checking is crucial to maintain accuracy and credibility in your articles.

Step 9: Add Facts & Link

If for some reason the facts ChatGPT gave are outdated or inaccurate, then find relevant facts that support that same point which you could substitute it with (and if there are none, then consider revising your stance). If you are feeling your article is still short on some needed facts to add to its credibility, then search for some more supporting information. Citing authoritative sources reinforces your arguments and positions you as a knowledgeable source in your field.

How to use ChatGPT to write blogs for small businesses


Step 10: You Review

Review the article and make sure it is to your liking. Thoroughly evaluating your content ensures that it aligns with your goals and delivers value to your readers. Pay attention to the overall flow, coherence, and alignment with your brand's message.

Step 11: Peer Review

Have another person critically review the article and offer feedback. Collaborating with others provides fresh perspectives and helps you refine your article in ways you might not have thought about. Constructive criticism can uncover blind spots and improve the overall quality of your work.

Step 12: Post & Start Again

Make the changes and put it in the draft line-up to be posted. After it's scheduled to be posted, then it is back to step one. With this step-by-step plan, you should be able to knock out a blog article quicker than before without sacrificing quality.


Using ChatGPT as a writing tool can significantly increase productivity and help you upload more content to your blog. However, you are the essential component to make sure the final form of the blog is quality content worth reading. By following these steps, you can harness the power of AI to streamline your writing process while ensuring your articles are both informative and engaging.

If you are a small business owner who still doesn’t have time for blogs even with the help of ChatGPT, then get in touch with us and see how our team here in Nashville can help you produce consistent, quality blogs so you can focus on the things you need to, to keep your business running.

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1 Comment

I am having a problem with ChatGPT, it is not giving out the information I need when requested. Maybe I'm not asking it the right question? Could you please make a video how to use it correctly with Screen Capture, I need it for work right now and would appreciate it...

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